Summary: Explains how to assign Office 365 ProPlus licenses to users, and how individual installations are activated.
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To deploy Office 365 ProPlus to users in your organization, you start by assigning licenses to your users. Then, each user can install Office 365 ProPlus on up to five computers. Each installation is activated and kept activated automatically by cloud-based services associated with Office 365. This means you don't have to keep track of product keys. It also means you don't have to figure out how to use other activation methods such as Key Management Service (KMS) or Multiple Activation Key (MAK). All you have to do is make sure you purchase enough licenses, keep your Office 365 subscription current, and make sure your users can connect to Office Licensing Service via the Internet at least once every 30 days.
Note
The information in this article also applies to Project Online Desktop Client and Visio Online Plan 2 (previously named Visio Pro for Office 365), which are licensed separately from Office 365 ProPlus.
Licensing Office 365 ProPlusOffice 365 Product Key Generator
The number of available licenses available for Office 365 ProPlus depends on your organization's Office 365 subscription level. To assign a license to a user, you select a check box on the licenses page for the user's account.
After that's done, the user can install Office directly from the Office 365 portal or you can deploy Office to your users from your local network. If the user hasn't been assigned a license, the user can't install Office from the Office 365 portal.
You can remove a user's license (for example, if the user leaves your organization). After you do this, any installations of Office 365 ProPlus that the user had go into reduced functionality mode. The Office Licensing Service, a part of Office 365, keeps track of which users are licensed and how many computers they've installed Office on.
Activating Office 365 ProPlus
As part of the installation process, Office 365 ProPlus communicates with the Office Licensing Service and the Activation and Validation Service to obtain and activate a product key. Each day, or each time the user logs on to their computer, the computer connects to the Activation and Validation Service to verify the license status and extend the product key. As long as the computer can connect to the Internet at least once every 30 days, Office remains fully functional. If the computer goes offline for more than 30 days, Office enters reduced functionality mode until the next time a connection can be made. To get Office fully functional again, usually a user can simply connect to the Internet and let the Activation and Validation Service reactivate the installation.
Important
Because of its online activation features, Office 365 ProPlus won't work on computers that are completely cut off from the Internet. For those computers, we recommend installing Office Professional Plus 2019 and using a traditional activation method such as Key Management Service (KMS) or Active Directory Domain Services.
Managing activated installations
Each Office 365 ProPlus license allows a user to install Office on up to five computers. The user manages installations in the Office 365 portal:
If the user decides to install Office 365 ProPlus on a sixth computer, she will need to deactivate one of the first five. Office 365 ProPlus goes into reduced functionality mode on the deactivated computer.
What is reduced functionality mode?
In reduced functionality mode, Office 365 ProPlus remains installed on the computer, but users can only view and print their documents. All features for editing or creating new documents are disabled, and the user sees a message like the following:
The user can then choose one of the available options to reactivate Office 365 ProPlus on that computer.
If the user hasn't been assigned a license, and they try to use Office 365 ProPlus on a computer where it's installed, Office will be in reduced functionality mode. Also, the user will be prompted to sign in and activate every time they open an Office app, such as Word or Excel.
Related topicsThis article applies to Office Home & Business, Office Professional, and individually purchased Office apps. If you bought multiple copies of Office and used the same Install button to install Office on multiple PCs, activation fails on the other PCs. This happens because each Install button is associated with a unique product key that can only be installed on one PC. To fix this, you can change the product key for the other PCs where you installed Office.
Note: After you change your product key, we recommend that you create a list to manage the product keys that you've installed. To learn how, see Manage multiple one-time-purchase Office installs that use the same Microsoft account.
Select your Office version below.
Office 2019, 2016Office 2013Office 365Command line
To switch an Office install to or from Office 365, see Switch your Office license.
SummaryThis article lists product IDs that are supported by the Microsoft Office Deployment Tool. More InformationThe following Office 365 product IDs are supported by the Office Deployment Tool in Office 365 deployments:
For more information about using these product IDs with the Office Deployment Tool, see Configuration options for the Office Deployment Tool (Product element section). The following table lists the Office 365 plan name and the correct product ID to use for that plan:
In addition to these product IDs, the following non-Office 365 product IDs are supported by this tool:
For managing the Lync or Skype for Business clients, the following table lists the tool version and the correct product ID.
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